No organization can avoid coming to grips with the
rapidly evolving behavior of consumers and business customers. They check prices
at a keystroke and are increasingly selective about which brands share their
lives. They form impressions from every encounter and post withering online
reviews. As we noted in a
McKinsey Quarterly article last year, these
changes present significant organizational challenges, as well as opportunities.
The biggest is that all of us have become marketers: the critical moments of
interaction, or touch points, between companies and customers are increasingly
spread across different parts of the organization, so customer engagement is now
everyone’s responsibility.
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In many companies, the marketing function is best placed to orchestrate
customer engagement for the entire organization. To do so, the function must be
pervasive—able to influence touch points it doesn’t directly control. Over the
past year, we’ve seen a wide range of companies try to address customer
engagement in more integrated ways, but many executives have told us they simply
don’t know where to begin. The spectrum of organizational choices is broader
than ever, and companies are struggling to determine the appropriate role of
marketing for their business. What’s more, senior executives often view any
internal effort by the marketing function as a “land grab.” Given the absence of
solid return-on-investment data (see “
Measuring marketing’s worth”), they may express skepticism about
marketing’s place in the new environment.
Although these challenges are difficult to overcome, companies need not be
frozen in place while they wait for a complete picture of the answer to emerge.
The five “no regrets” moves described below help senior executives to move
beyond their function-by-function view of customer engagement and to improve the
coordination of activities across the broad range of touch points they must care
about. By widening the lens companies use to view customer-engagement needs,
enabling more rapid responses, and building internal lines of communication,
these steps create nimbler organizations with more pervasive marketing.
1. Hold a customer-engagement summit
Almost all companies have annual or semi-annual business-planning processes
that bring senior managers together from units and functions to discuss
strategies and objectives. Yet few undertake a similar process to discuss how to
engage with the lifeblood of all companies: customers. We recommend holding such
a summit, with a participant list that starts right at the top and cuts across
units and functions. At one US health insurer, for example, the CEO’s direct
involvement sparked a company-wide dialogue about how dramatically customer
behavior had changed and the breadth and speed of the tactics required to keep
up.
The focus of such a summit is customer
engagement, which should not be
confused with the customer
experience; engagement goes beyond managing
the experience at touch points to include all the ways companies motivate
customers to invest in an ongoing relationship with a product or brand. The
summit must address three things. First, line and staff managers have to align
on the
vision for engagement: what relationship do you want with your
customers? Examining their decision journey helps you to compare your level of
engagement with what you believe it should be. After Starbucks investigated
customer engagement in France and Italy, for example, it concluded that
consumers in those countries preferred traditional local café formats. As a
result, it invested in distinctive store layouts and furnishings and adjusted
its beverages and service techniques.
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Second, the summit’s participants should
coordinate the activities
required to reach and engage customers across the full range of touch points.
When one multichannel retailer held its summit, the company, like many others,
discovered that recent trends had left it with an anachronism: a set of touch
points that should be coordinated but were instead managed independently within
functional silos. A customer-engagement summit allows the senior-management team
to create a coordinated plan spanning them—so that, for example, the customer
experience in a call center can be coordinated with the behavior of frontline
employees, or the online-registration experience with product development.
Finally, a company ought to agree on the elements of the
customer-engagement ecosystem that should be undertaken in-house and
those that will involve outside partners. Internal resources probably won’t be
able to deliver all of the requirements imposed by a world with many touch
points: for instance, content and communications; data analytics and insights;
product and service innovation; customer experience design and delivery; and
managing brand, reputation, and corporate citizenship. Senior leaders need to
decide how to carry out these activities and design the mix of in-house
capabilities and external partners that will deliver them. These
customer-engagement planning sessions, in addition to informing and motivating
the organization as a whole around customer engagement, can help avoid spreading
scarce resources too thinly.
2. Create a customer-engagement council
One of the first outcomes of a customer-engagement summit will probably be
the realization that an ongoing forum for focusing management’s attention on
engagement is needed. This doesn’t have to be yet another marketing committee.
In fact, your customer-engagement council may already exist under another name,
such as the strategic-planning or brand council. The purpose is to bring
together all primary forms of engagement— marketing, communications, service,
sales, product management, and so on—to coordinate tactics across touch points
in a more timely manner.
This council, which should be an operational and decision-making body, must
translate the findings of the customer-engagement summit into specific actions
at individual touch points. To accomplish this goal, the council’s membership
needs to be large enough to ensure that all key players are represented but
small enough to make decisions efficiently. One high-technology company, for
example, included 17 people on the engagement council. Because it is difficult
to make it function efficiently with more than a dozen or so members, decision
making in practice rested with a core group comprising the chief marketing
officer and the heads of the company’s three primary divisions; subteams of the
council coordinated its decisions with the company’s other entities when
necessary. These councils are most effective when chaired by the same person who
leads the customer-engagement summit, such as the CMO or the head of
communications, strategy, sales, or service.
The second consideration is how regularly the council should meet. The
customer-engagement council of one retail bank meets weekly, for example; a
similar council at a social-services organization, monthly. The frequency of
such meetings generally is based on what key engagement activities the group is
driving and their cycle time. The third consideration involves inputs and
support: the council must make fact-based decisions, so it needs information on
everything from priority touch points to customer behavior and the moves of
competitors.
Finally, such a council must have a customer-engagement charter. To reduce
the risk of gaps, rework, and turf wars, everyone in the organization needs
clarity about decision rights over touch points and the key processes that
affect them. As we explained last year, it’s useful to allocate the design,
build, operate, and renew rights for specific touch points explicitly to
functional “owners.” Marketing, for example, might design and renew scripts for
a call center, which sales or operations would build and operate. In addition,
the process of developing a charter is useful to force a dialogue about who owns
and does what. More specifically, what does marketing do in customer engagement?
What does it
not do?
When conceived, constructed, and operated correctly, these
customer-engagement councils play a critical role in breaking the “silo”
mind-set that diminishes the effectiveness of customer engagement in many
organizations. Such a council often serves as a mediator and decision maker in
conflicts between functions and business units and as a filter for what must be
elevated to the level of the CEO or other senior leaders.
3. Appoint a ‘chief content officer’
A decade ago, when the extent of the digital revolution—the massive
proliferation of media and devices and the empowerment of consumers via social
networks and other channels—became clear, many companies quickly appointed
“digital officers” to oversee these emerging touch points. It’s now evident that
the challenge is not just understanding digital channels but also coping with
the volume, nature, and velocity of the content needed to use them effectively.
Companies need to create a supply chain of increasingly sophisticated and
interactive content to feed consumer demand for information and engagement, not
to mention a mechanism for managing the content consumers themselves generate.
The emergence of companies-as-publishers demands the appointment of a chief
content officer (CCO).
Companies across industries—from luxury goods to retailing, financial
services, automotive, and even professional sports—are creating versions of this
role. All are adopting a journalistic approach to recognize hot issues and
shaping emerging sentiment by delivering compelling content that forges stronger
emotional bonds with consumers. The CCO role is designed to provide the
on-brand, topical, and provocative content needed to engage customers. The CCO
must develop and manage all aspects of the supply chain for content, ranging
from deciding where and how it’s sourced to overseeing the external agencies and
in-house creative talent generating it.
Companies shouldn’t forget that even with a CCO in place, designing and
executing a content strategy still requires coordination with several key
business areas. The group responsible for gathering and analyzing customer
insights, for example, may need a new mandate to support the CCO by providing
research on what customers and segments require, as well as where, when, and how
that content can most effectively be delivered. The CCO may need help from human
resources to find, attract, manage, motivate, and develop the in-house creative
talent often required to fulfill a content vision. The CCO will have to work
closely with the team responsible for shaping brand perceptions to understand
the company’s character deeply—its heritage, purpose, and values—and with areas
such as corporate social responsibility, investor relations, and government
affairs to gain a full perspective on how the company interacts with external
stakeholders.
4. Create a ‘listening center’
Engagement is a conversation, yet companies are increasingly excluded from
many of the most important discussions. More social and other media are
available to mobilize your fans and opponents than ever before, and any
interaction between a customer and your company could be the match that starts a
viral fire. In this environment, companies should establish listening centers
that monitor what is being said about their organizations, products, and
services on social media, blogs, and other online forums.
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Such monitoring should be hardwired into the business to shorten response
times during real and potential crises, complement internal metrics and
traditional tracking research on brand performance, feed consumer feedback into
the product-development process, and serve as a platform for testing customer
reactions. We’re already seeing listening centers established across a broad
swath of sectors from financial services to hospitality to consumer goods. A
French telecommunications company not only monitors online activity but also has
a tool kit of prepared responses. “I can’t predict what crisis will hit,” a
senior executive at the company said. “But depending on the magnitude of it, I
know the people I need to get in the room and what to discuss.”
5. Challenge your total customer-engagement budget
Many companies struggle to figure out how they can afford all the new
tactics, vehicles, and content types required to engage with customers
effectively. We propose a different mind-set: recognizing that there’s plenty of
money, but in the wrong places. Companies can now communicate with customers
much more productively: digital and social channels, for example, are radically
cheaper (and sometimes more effective) than traditional media communications or
face-to-face sales visits. When you make trade-offs across functions, you can
free large amounts of money to invest elsewhere; if the experience of customers
is so positive that they voluntarily serve as advocates for your brand, for
example, can you reduce advertising expenditures? The moves your customer
service center makes to resolve a crisis—say, a lost credit card on a honeymoon
or a major machine failure on a critical production run—may build more lifetime
loyalty than years of traditional loyalty campaigns.
What prevents many companies from realizing these productivity gains and
cross-function trade-offs is a failure to look at total spending on customer
engagement. They don’t see the opportunities to make trade-offs across functions
and optimize the impact of investments across the entire set of touch points.
Most budget on a function-by-function basis, and measure impact the same way.
When you look at these expenditures and investments that way, there is almost
never enough money, because each function seeks increased funding to improve the
customer interactions for which it is accountable. That’s a losing game.
Instead, add up what you spend on customer engagement—in areas such as sales,
service, operations, and product management, as well as in marketing. Then
identify all the radically cheaper approaches you could take and ask, for
example, how you would take them if your budget was 15 percent of its current
size or how a competitor in an emerging market would approach this problem. Such
exercises help to break the ingrained assumptions and conventional wisdom that
creep into organizations and to highlight overlooked opportunities.
Finally, look at trade-offs across functions—for example, among investments
in store renovations, revamped e-commerce sites, higher ad spending, changes in
your model of sales force coverage, or improved operations in customer service
centers. Which of these should be prioritized and in what order? Such decisions
should be made not just on the projected financial returns but also on a
strategic assessment of how customer expectations are evolving, how competitors
are changing their methods of customer engagement, and where your company may
have distinctive capabilities that could help it win through superior customer
engagement.
One major Asian retailer did exactly this. Faced with ever-rising costs, it
looked at its entire customer-engagement budget and identified where it was
underperforming or missing out on new approaches to engagement. With that
baseline, it cut 25 percent off its traditional marketing budget, invested in
customer service, and reallocated other marketing expenditures to focus on
digital, social, and mobile channels. By reducing in-store operations costs, the
retailer financed new investments in a major loyalty program to improve its
engagement with customers. As a result, 70 percent of the company’s sales now
are to members of its loyalty program—about three times the rate of its
competitors. Total costs are lower and margins higher, despite a challenging
retail environment.
More customer interactions across more touch points are
shaping the degree of engagement a customer feels with your company. The
critical barrier to harnessing the potential value in this shift is
organizational—companies that learn to design and execute effective
customer-engagement strategies will have the advantage; the others will lose
ground. We have no doubt that companies will one day evolve the full set of
processes and structures needed to manage customer engagement across the whole
organization. Until then, these five steps can get you moving in the right
direction.